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Experience
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Company Name:
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ORIENTAL TRADING COMPANY |
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Formal Title:
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OFFICE SECRETARY |
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Start Date:
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07/2005 |
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End Date:
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TILL DATE |
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Comments:
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Preparation of Quotes, sending enquiries, documentation, filing, and other secretarial works |
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Company Name:
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JOHNSON CONTROLS (I) PVT.LTD |
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Formal Title:
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Asst. Facility Manager |
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Start Date:
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01/2004 |
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End Date:
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07/2005 |
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Comments:
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Office Purchase
Follow prescribed company purchase process by inviting quotation and electing the vendors and organize purchase, make sure that the quality of the items meet company standards and maintain minimum stock levels for office supplies. Handling stock registers and requisitions forms for issue of Stationary and tallying with the stock book.
Office equipment
Responsible for smooth functioning of all office equipment like Xerox, Fax, Computers, Printers, Telephone instruments, Vacuum Cleaners, Water Purifiers etc., Regular follow-up with vendor for smooth operation and especially at time of breakdowns. Maintain and renew all annual maintenance contracts for the above equipment's.
House Keeping
Engage / reputed / right / authorized contractor to maintain the premises clean and hygienic.
Water & Electricity Bill,
Maintaining registers for water bills and electricity bills to tally every time with the meter reading and to avoid double payment for bills.
Telephone
New connections - Apply and follow-up DOT (under different schemes) Shifting of phones for office and residence arrange timely payment of telephone bills. Maintaining register and requisition forms for making STD and ISD calls and tallying with the telephone bills once in two months and avoiding double payments for bills.
Dispatch
Supervise and train dispatch department to effect smooth operation of mail delivery, and arrange for reputed courier and cargo agencies for local domestic and international, maintain and renew dispatch related agreements.
Company Leased Accommodations:
Identify, and locate appropriate accommodation to eligible employees. Scrutinize and verify the relevant documents before finally submitting the agreements. Maintain and renew Leases on a timely basis.
Manpower Transfer & Movements:
Coordinated and facilitated the manpower related movements on different locations.
Travel Arrangements:
Also responsible for all logistics from airline bookings, medical insurance, per diem, travel expense reports creation.
Accommodation:
Arranging accommodation at all classes of hotels with classes pertaining to the employee grade.
Documentation:
Maintained and updated the necessary travel related policy documentation and employee handbook on company policy.
Employee Welfare:
All aspects of this regard are taken care of.
Environment Health & Safety:
Maintain, supervise and train EHS requirements of the company as per the laid down policy and procedures
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Company Name:
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METEXIM |
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Formal Title:
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Office Administrator |
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Start Date:
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01/1998 |
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End Date:
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01/2004 |
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Comments:
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Office Operations
Office Administration - provide hands-on support and management of office operations and administration, including maintenance of telephone systems, office equipment, mail sorting & distribution, file systems, records retention & disposition, insurance and office supplies.
Facilities - Assist with facility relocation, space management, lease review, and furnishing needs. Communicate with building management as needed and promote a safe and healthy workplace.
Orientation & Training - conduct orientation and training for staff in line with ISO-9002 standards on office equipment, computer systems, MS Office software and add-on applications, and policies related to travel, procurement and personnel.
Information Systems - Oversee and assure maintenance of computer network, peripherals and information systems (IS) in collaboration with Systems Administrator and service agencies. Additionally, oversee and assure maintenance of contacts' data-base and volunteer records.
Filing & Library Materials - Oversee and assure maintenance of files (program, administrative and finance) and library materials. Help develop and strengthen master file system and procedures for records' retention and disposition.
Publications - coordinate and make arrangements for printing and publication of materials and publications.
Timesheets & Benefits Coordination - coordinate monthly submission of timecards, advise staff of any changes or updates to employee benefits system. Assist in coordination of benefits by providing materials, forms and other relevant information.
Recruitment/Temporary Assistance - assist with recruitment of staff and temporary help, including preparation of relevant materials, posting job ads, reference checks, liaison with temporary agencies, etc.
Policies - monitor and assure compliance with policies, including policies related to travel, procurement and personnel. Up-date policy manuals and recommend modifications as needed. ISO-9002 documentation and Internal Quality Auditor
Special Events - assist in the planning and organization of meetings and special events, including making arrangements for site selection, audio-visual needs, meeting minutes, and other event logistics. Events include ISO-9002 meetings, workshops, receptions and the annual Board meeting.
Travel - coordinate and make arrangements for travel including airline ticketing, lodging, associated services (eg. international travel insurance, visas, etc). Assist with preparation of expense reimbursement forms and other relevant documentation
Contracts & Agreements - assist with preparation and review of contracts, including preparing scopes of work, and monitoring for deliverables and compliance with donor requirements. Recommend up-dates and modifications to standard contract and agreement formats as needed
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Company Name:
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Khivraj Automobiles |
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Formal Title:
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Customer Relation Executive |
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Start Date:
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01/1996 |
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End Date:
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12/1996 |
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Comments:
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Co ordinate between customer and delivery department
Liaise with customers and service department
Attend to customer queries and problems
Co ordinate between front office and delivery and service department
Prepare necessary papers for the delivery of the vehicle
Liaise with the RTO section
Incharge of the Shop Floor
Incharge of Delivery Section
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Education
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Institution Name:
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MADRAS UNIVERSITY |
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Degree:
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B.B.A |
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Start date:
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04/1995 |
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Graduation:
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05/1998 |
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Comments:
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